Circulation/Loan Policies
The student must present his/her library /ID card and the item(s) to the circulation attendant.
- If user is not in good standing with the LRC, a transaction cannot take place.
- The library/ID card is returned to the patron after the checkout transaction.
- The book is placed on the sensitizing-desensitizing shelf of the electronic detection system unit and moved to the left. The light blinks and a “bump” noise indicates that desensitization has taken place, and the patron can exit through the exit gate.
Follow the same procedures as outlined in student check out.
- Loans are for a two (2) hour period and usually used in the LRC.
- Loans may be overnight or for weekends with permission from the serving faculty member.
- Loans are for three (3) weeks.
- Pamphlets are cataloged and are considered part of the general collection.
- Items located in the vertical file are catalogs and part of the general collection.(With the addition of specialized databases, the vertical file is being phased out.)
- Pictures in the picture file are cataloged and are considered part of the general collection.
- Periodicals are used in the LRC only.
- Patron completes a call slip except for bound issues and the circulation attendant records date on call slip.
- Material is retrieved and the call slip is placed in the out file.
- Bound issues are used as reference books and are shelved i the open stacks.
- Library holdings should be check by faculty to be certain enough material is available before assigning term papers on any subject.
- If several students are to write on the same or similar subjects, the instructor should give a list of research topics to the librarian before giving the list to the students.
- If materials are severely limited, it may be necessary to place items on reserve.
- Student use of most audiovisual software is limited to the LRC.
- Instructional materials are not loaned to students without faculty permission.
- Materials must be checked out by the circulation attendant or other LRC support staff and appropriate forms should be completed.
- Faculty and staff members borrow audiovisual software just as they do print materials, but on a first-come, first-serve basis. Hardware and software should be reserved twenty-four (24) hours in advance if possible.
- Audiovisual hardware is available to faculty and staff members and the appropriate form must be completed.
- Community-civic patrons are able to borrow audiovisual hardware if items are available. The loan period is usually (24) hours, and information must be complete on checkout card.
- A report of audiovisual equipment is made on Form H-6.
- Students are not allowed to borrow equipment for faculty members without written permission. (Form H-7)
- A personal reserve may be placed on any material that is checked out by making a request to the circulation desk attendant.
- The person requesting the material is notified when the material is returned.
- Material not called for in seven days is returned to the regular collection.
- Materials may be renewed for an additional (21) days unless a reserve has been placed on the material.
- Renewals can be made by phone; otherwise, the material and library ID card must be presented to the circulation attendant for renewal.
- General Collection Materials
- A fine of $0.05 will be charged each day a book is overdue. (Form K-8)
- The maximum overdue fine for each book is equal to the current price listed in Books in Print.
- Audiovisual materials
- A fine of $1.00 per day is charged for audiovisual software and hardware.
- Distance Education Materials
- Distance Education tapes from telecourses will be charged the same as overdue tapes for the library. An overdue set will cost $1.00/day.
- Not-returned tapes, incomplete sets, or physically damaged tapes will cost $50.00.
- Patrons are expected to pay in full for materials lost/damaged while charged to them.
- will be determined by current Books in Print, vendor catalogs, or other appropriate pricing tools.
- Patrons are expected to pay in full for materials lost/damaged while charged to them.
- will be determined by current Books in Print, vendor catalogs, or other appropriate pricing tools.
- Student Circulation – At the end of the day, circulation transactions are recorded on the circulation sheet.
- Faculty Circulation – At the end of the day, faculty transactions are recorded on the circulation sheet.
- Reserve File – The reserve file contains only slips for reserve materials that are borrowed.
- When these reserve materials are returned, the call slip is removed from the file and a diagonal line is drawn across the slip.
- The call slip is then placed on the spindle file. At the endo fo the day, these slips are counted and recorded on the circulation record sheet.
- Periodical File
- The call slips in the periodical file are for back issues (unbound) and microfilm issues.
- When these materials are returned, a diagonal line is drawn across the slip and it is placed on the spindle file. A the end of the day, these slips are counted and recorded on the student or faculty circulation sheet.
- Audiovisual Materials File–At the end of the day, the audiovisual materials borrowed are recorded by type.
- If material is reported lost or damaged, the patron must pay for it.
- The Highland entry and accession entry must note the transaction when material is paid for. A book order card is completed for purchase of material to replace lost or damaged material.
- An overdue slip is used to record the transaction and the proper sections completed concerning the transaction.
- The fine slip is filed and the money is placed in the cash register.
- The patron must sign the fine record being kept for accounting and auditing purposes. The desk attendant completes other information for this record.
- If a clearance is needed to clear the patron’s records in the Registrar’s Office, the circulation attendant removes the flag from the record.